๐—ฅ๐—ผ๐—ฏ๐—ผ๐˜ ๐—ณ๐—ผ๐—ฟ ๐—›๐—ฅ | ๐—š๐—ฒ๐—ป๐—ฒ๐—ฟ๐—ฎ๐˜๐—ฒ ๐—ข๐—ณ๐—ณ๐—ฒ๐—ฟ ๐—Ÿ๐—ฒ๐˜๐˜๐—ฒ๐—ฟ | ๐—จ๐—ถ๐—ฃ๐—ฎ๐˜๐—ต | ๐—จ๐˜€๐—ฒ ๐—ฐ๐—ฎ๐˜€๐—ฒ

๐—ฅ๐—ผ๐—ฏ๐—ผ๐˜ ๐—ณ๐—ผ๐—ฟ ๐—›๐—ฅ | ๐—š๐—ฒ๐—ป๐—ฒ๐—ฟ๐—ฎ๐˜๐—ฒ ๐—ข๐—ณ๐—ณ๐—ฒ๐—ฟ ๐—Ÿ๐—ฒ๐˜๐˜๐—ฒ๐—ฟ | ๐—จ๐—ถ๐—ฃ๐—ฎ๐˜๐—ต | ๐—จ๐˜€๐—ฒ ๐—ฐ๐—ฎ๐˜€๐—ฒ

Use Case Description

Bulk Hiring / Campus Recruitment is a strategy for sourcing and hiring young crowd for internship or entry-level positions for medium- to large-sized companies with high-volume recruiting efforts.

Once the Hiring process is completed - The HR has to work on generation of offer letters and rollout the offer letters to the hired candidates which is a repetitive and mundane task. How about an Robot doing the same for the Team.

The HR Process for Generating Offer Letter ( Diagram )-

Students / Candidates are Interviewed.

Some are Selected , Some are Rejected

As there are multiple Recruiters / Students - We keep track of all and maintain Status lets say in an Spreadsheet.

At the End of the Day - We have to roll our offers to the candidates Hired and send them Offer letters - This Task is Mundane and Repetitive and has scope of Automation.

With the Introduction on an RPA Robot -

The HR Team can focus on the more Important Task and the Mundane task of generating the Offer letter can be given to the Robots.

Robot Reads the Status Files from Email / Shared Location.

Filter all the Hired Candidates

Generate The Offer letters as per company template

Send the Offer Letters to the Candidates.

Solution Design Approach

If the above is something that Interests you - Lets have a look at the solution design approach of the use case. we would have the Complete automation in 2 Parts Dispatcher and the Performer. Reason for having 2 robots is Scaling , Transaction Management and maintenance. (Explained in details in videos)

Read the Complete Article Here -

  1. Dispatcher
    The First part of the Robot would be called Dispatcher whose job would be load the information to Queue required for generating the offer letters. Now here we are free to use any HR application / Source (Emails / Excel / Shared Drive) having the details of the Hiring Drive and Candidates Informationโ€™s.
    Robot Reading Date from a Source (Excel)
    Filtering Data as per the Conditions
    Adding Data to the Queue - This Queue will help to attain the Transactional Processing

Video : UiPath | HR Use Case | Generate Offer Letters - PART 1 | RE Framework | RPA | Dispatcher | Beginner - YouTube

  1. Performer
    The Second part of the Automation is called the Performer - where the Robot is supposed to read the candidates info one by one from the Queue and Generate the Offer Letters

Read Item one by one from the Queue populated by the Dispatcher
Read the Companyโ€™s Offer Letter
Generate Offer Letter
Send email to Candidates with Offer Letter as attachments.

Video : UiPath | HR Use Case | Generate Offer Letters - PART 2 | RE Framework | RPA | Performer | Beginner - YouTube

The Process is coded with RPA UiPath Technology. We are using the Framework called - UiPath Robotics Enterprise Framework to build the Automation.

In case, you find the video Insightful and require the Files / Code - Please drop me a note on mailmukeshkala@gmail.com - Happy to share the Files.

AS-IS WORKFLOW, TO-BE WORKFLOW

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Other information about the use case

Industry categories for this use case: HR

Skill level required: Intermediate

UiPath Products that were used: UiPath Studio, UiPath Orchestrator

Other applications that were used: RE Framework

Other resources: -

What is the top ROI driver for this use case?: Increase employee engagement

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