Submission type
Generic use case
Name
Søren Schytz Birk
Industry category in which use case would best fit in (Select up to 2 industries)
Other sector
Public sector
Complexity level
Intermediate
Summary (abstract)
Students attending foundation courses, trying out different kinds of educations, need to transition into selecting an educational path to follow onwards.
Detailed problem statement
To make this selection, the students fill out a digital form, that the robot process will use as a basis for deciding what to do.
The form only contains basic data about the student, which is fine in the case that the student decides not to continue their education, or seek out a different educational institution.
In the case that the student wants to continue their education, the robot needs to fetch more data about the student and make an “official” application on behalf of the student.
Detailed solution
The robot utilizes API to fetch the digital forms and a custom library to read out the basic info.
If the student/form for processing is marked for creation of application, the robot will utilize API to the student registration system for reading more detailed info needed for the application.
Afterwards the robot will access the student registration system GUI to fill out the application form, creating data for the student administration office.
Video link
Expected impact of this automation
Improved compliance, reduction of manual tasks, digitilization of physical documents
UiPath products used (select up to 4 items)
UiPath Studio
UiPath Orchestrator
Integration with external technologies
Digital Forms System, Student Registration System
TO-BE workflow/architecture diagram (file size up to 4 MB)
Other resources
Not applicable