Action Center assignments

Help Automation Suite
1

I need to assign tasks to over 300 hundred people as we are extracting their names in the orders received as input. Does the bot has to wait for the first person assigned to complete their task before continuing to the next order? Is it possible to keep assigning tasks without waiting for the previously assigned task to be completed? If we skip the waiting time, is it possible to identify the input of each user?

Thank you

2
  • No need to wait one by one.
  • You can assign all 300 tasks in parallel.
  • Use TaskId + metadata to map back each person’s input to the right order.
3

Could you please elaborate on how will the bot assign without waiting for next transaction?
And check simultaneously when the tasks are being completed…

Thank you in advance

4

@michelle.soto,

Use Create Form Task activity to assign tasks in parallel without waiting for completion.
Each task can be assigned with unique Task Data or Reference number to track the corresponding input.
Retrieve responses later using Get Form Task Data or by filtering with the Task Reference.

5

@michelle.soto

What you would do is create the form tasks and then save the output of it to a variable

Now in the end process use parallel for each and use wait for resume inside it..next one would be add queue item with task id in the queue

So the next peocess starts once the task is completed and in the next peocess use get form task with task id to get the data and use it further

Cheers

6

Hello Anil,

Are you talking about 3 different bots?
Process 1. To create tasks and save ids in a variable? This might not work because we are talking about more than 1000 orders and multiple users.
Process 2. Wait and resume?
Process 3. Retrieve input by task id?

Maybe carrying along task ID into multiple queues from process 1 all the way through process 3? When does the task id get created, right when we create the task?

Thank you

7

@michelle.soto

Process 1 would create task and then save the taskdata output to variable and instead of process 2 in the end process state all the collected taskdata is used in parallel for each with wait for resume and an add queue item

So now all taska re created and bot would be waiting for those to be completed and once done adds a queue item

Now process 2 will be on queue trigger so that on e the tasks are completed queue item gets added and further process 2 can start

Even multiple users are present and multiple tasks are there we can still acheive it..

Cheers