Submission type
Coded Agent with UiPath SDK
Name
Massimiliano del Monaco
Industry category in which use case would best fit in (Select up to 2 industries)
Compliance
Other sector
Complexity level
Advanced
Summary (abstract)
EPAS Assistant is a specialized AI agent that helps aviation safety professionals quickly find and understand information from the European Aviation Safety Agency (EASA) regulations.
Detailed problem statement
Aircraft maintenance requires EASA compliance.
Regulations are complex, scattered across PDFs.
My agent makes this knowledge instantly accessible.
To address the challenge of ensuring EASA compliance in aircraft maintenance — where regulations are spread across hundreds of pages and multiple EPAS documents — I designed and implemented the EPAS Virtual Assistant, an intelligent UiPath Agent that provides instant, compliant answers to maintenance and safety personnel.
Detailed solution
The solution integrates UiPath capabilities to allow users to query the EASA European Plan for Aviation Safety (EPAS) using natural language. The workflow automatically retrieves, interprets, and presents the relevant regulatory information.
How it works:
- RAG with LangChain on EASA documents (Part-145, AMC)
- Extracts relevant context from regulations
- Generates expert responses with citations
Narrated video link (sample: https://bit.ly/4pvuNEL)
Expected impact of this automation
(Information Retrieval)
Current Manual Situation
Safety engineers and compliance officers manually search through 3 EPAS volumes (~1,200 pages)
to find relevant safety priorities, RMT actions, and regulatory references.
Improvement with EPAS Assistant
EPAS Assistant provides instant responses (≈2–3 seconds)
using natural language queries
(e.g., “What are the actions for New Technologies & Innovation?”).
Benefit
>90% time reduction in information retrieval
(from ~10–15 min to <30 sec per query).
(Manual Repetitive Work)
Current Manual Situation
Repetitive lookups for safety actions, RMT codes, and cross-references between
volumes are performed manually, often repeated across departments.
Improvement with EPAS Assistant
One centralized conversational interface automates
lookups and cross-references across Volumes I–III.
Benefit
Saves 2–3 hours/week per safety engineer
(avg. 30–40 engineers → ≈120h/month saved).
(Compliance & Consistency)
Current Manual Situation
Interpretation of EASA guidelines varies between users; risk of inconsistent reporting.
Improvement with EPAS Assistant
Assistant provides standardized, EASA-compliant responses based on the official documents.
Benefit
Improved compliance accuracy by 25–30% (less deviation in audits).
(Reporting & Decision Support)
Current Manual Situation
Compiling justifications and documentation for audits or updates requires manual extraction and formatting.
Improvement with EPAS Assistant
Assistant can generate pre-formatted, referenced summaries (HTML or structured text), improving traceability.
Benefit
40% reduction in report preparation time.
(Training & Knowledge Transfer)
Current Manual Situation
New staff spend weeks learning how to navigate EASA documents.
Improvement with EPAS Assistant
Assistant accelerates onboarding through guided Q&A based on EPAS content.
Benefit
Training time reduced from 2 weeks to 2–3 days.
(Scalability)
Current Manual Situation
Manual process scales linearly with staff and document growth.
Improvement with EPAS Assistant
Automated agent scales instantly with organizational use, cloud-based deployment.
Benefit
Scalable at near-zero marginal cost per additional user.
UiPath products used (select up to 4 items)
UiPath Agent Builder
UiPath Apps
UiPath Orchestrator
UiPath Studio Web
Integration with external technologies
HuggingFace
TO-BE workflow/architecture diagram (file size up to 4 MB)
Other resources
Description: Specialist Coded Agent for EASA aviation regulations
using LangChain RAG + UiPath SDK.
(my personal github repo for developing this project: GitHub - masdelmon72/epas-agent-challenge
Hi there, 
Nov 5–16: Jury evaluation by 
Nov 17: Winners announced 
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