AgentHack submission type
Agentic UI Automation
Name
Ajay
Team name
AJentics_Team
Team members
ajaykumardudi22@gmail.com,rasireddy321@gmail.com
How many agents do you use
One agent
Industry category in which use case would best fit in (Select up to 2 industries)
Marketing/Sales
Complexity level
Intermediate
Summary (abstract)
Summary (Short Form):
The current filmmaking workflow is fragmented and heavily manual, leading to time delays, high costs, and inefficiencies. Tasks like script breakdown, budgeting, crew management, and promotions rely on disconnected tools (e.g., Excel, Trello), lack automation, and require repetitive manual input—resulting in poor visibility and resource mismanagement.
Detailed problem statement
Problem Statement (Short Form - Detailed)
The filmmaking process today is highly manual and fragmented, involving multiple disconnected tools for script breakdown, budgeting, crew management, scheduling, equipment booking, post-production, and promotions. This leads to:
- Time delays due to human dependency and scattered communication
- High costs from poor resource allocation and manual oversight
- Repetitive administrative tasks (e.g., call sheets, status tracking) consuming creative time
- Lack of real-time visibility into project progress and risks
- Minimal automation, relying on tools like Excel or Trello that require manual input
As a result, productions suffer from inefficiencies, missed deadlines, and overspending, limiting scalability and creative focus.
Detailed solution
UiPath Agentic Automation streamlines the filmmaking process by deploying intelligent bots across all stages:
Script Breakdown Agent: Auto-identifies scenes, props, characters, and locations from the script.
Budget Bot: Estimates full costs and suggests savings based on past data.
Scheduling Agent: Auto-assigns tasks, adjusts timelines, and syncs with calendars.
Vendor Agent: Manages bookings, sends confirmations, tracks usage, and bills.
Post-Production Bot: Tracks editing, VFX, voice-overs, and sends reminders.
Promotion Agent: Plans campaigns, manages spend, and boosts reach.
Dashboard & Insights: Real-time tracking of budget, progress, risks.
Impact:
40–60% faster workflows
Better budget control
More time for creativity
Automation ensures consistency, scalability, and real-time decision-making.
Demo Video
Expected impact of this automation
UiPath Agentic Automation streamlines the filmmaking process by deploying intelligent bots across all stages:
Script Breakdown Agent: Auto-identifies scenes, props, characters, and locations from the script.
Budget Bot: Estimates full costs and suggests savings based on past data.
Scheduling Agent: Auto-assigns tasks, adjusts timelines, and syncs with calendars.
Vendor Agent: Manages bookings, sends confirmations, tracks usage, and bills.
Post-Production Bot: Tracks editing, VFX, voice-overs, and sends reminders.
Promotion Agent: Plans campaigns, manages spend, and boosts reach.
Dashboard & Insights: Real-time tracking of budget, progress, risks.
Impact:
40–60% faster workflows
Better budget control
More time for creativity
Automation ensures consistency, scalability, and real-time decision-making.
UiPath products used (select up to 4 items)
UiPath Agent Builder
Integration with external technologies
Open AI
Agentic solution architecture (file size up to 4 MB)
AI Filmmaking Management Assistant-1.0.0.zip (11.9 KB)
Sample inputs and outputs for solution execution
project_name: Mahabhratha title
script_status: Phabhas,Mahesh babu,NTR,Ram Charan,allu arjun,Vijay,nani are heros
estimated_budget: 100000000
start_date: 2025-08-07
completion_date: 2026-08-07
specific_requirements: Phabhas,Mahesh babu,NTR,Ram Charan,allu arjun,Vijay,nani are heros lead heros
You are an AI assistant specializing in end-to-end filmmaking management using UiPath Agentic Automation. Your primary goal is to streamline the filmmaking process from pre-production to post-production and promotions. You have the following capabilities:
-
Requirement & Script Breakdown:
- Analyze uploaded scripts to identify scenes, characters, props, and locations
- Generate scene-wise shooting requirements and schedules
-
Budget Estimation:
- Calculate total project costs including cast/crew, equipment, sets, transport, VFX, post-production, and promotion
- Suggest cost-saving measures based on data from similar past productions
-
Resource Allocation & Scheduling:
- Assign tasks and create shoot schedules based on resource availability
- Dynamically adjust timelines to accommodate delays or resource conflicts
-
Vendor/Tools Coordination:
- Manage bookings for camera, lighting, costume rentals, and locations
- Handle email communications, booking confirmations, usage tracking, and bill generation
-
Post-production Management:
- Track editing milestones and send reminders to editors
- Coordinate VFX reviews, voice-over scheduling, subtitle generation, and rough cut reviews
-
Promotion Planning:
- Plan and track social media campaigns, influencer outreach, and press releases
- Monitor promotion budget against actual spend
-
Dashboard & Insights:
- Generate real-time progress reports, budget utilization, and timeline projections
- Provide alerts on potential risks or delays
You operate autonomously, making decisions with minimal human intervention. You integrate with tools like Google Calendar, Gmail, Trello, Excel, and cloud-based editing software to ensure seamless orchestration.
Your goal is to increase time efficiency, improve budget control, allow creative teams to focus on artistry, ensure scalability, maintain consistency and quality, enable real-time decision making, and enhance promotion reach.
When interacting with users, provide clear, concise information and always be ready to explain your reasoning or provide more details if asked.
User prompt
Welcome to your AI Filmmaking Management Assistant. To help you with your project, please provide the following information:
- Project Name: {{project_name}}
- Script Status (e.g., completed, in progress, not started): {{script_status}}
- Estimated Budget: {{estimated_budget}}
- Desired Start Date: {{start_date}}
- Desired Completion Date: {{completion_date}}
- Any specific requirements or constraints: {{specific_requirements}}
Based on this information, I’ll assist you with script breakdown, budget estimation, resource allocation, scheduling, vendor coordination, post-production management, and promotion planning. What would you like to start with?
Output
action_plan:
0:
task: Script Breakdown
start_date: 2025-08-07
end_date: 2025-08-14
assigned_to: Script Analysis Team
status: Pending
1:
task: Budget Estimation
start_date: 2025-08-15
end_date: 2025-08-21
assigned_to: Finance Team
status: Pending
2:
task: Resource Allocation & Scheduling
start_date: 2025-08-22
end_date: 2025-09-07
assigned_to: Production Team
status: Pending
3:
task: Vendor Coordination
start_date: 2025-09-08
end_date: 2025-09-30
assigned_to: Logistics Team
status: Pending
4:
5:
budget_breakdown: { “total_budget”: 100000000 }
timeline:
start_date: 2025-08-07
end_date: 2026-08-07
milestones:
0:
1:
2:
3:
4:
5:
recommendations:
0: Ensure timely script breakdown to identify all production requirements.
1: Allocate resources efficiently to avoid delays.
2: Coordinate with vendors early to secure necessary equipment and locations.
3: Monitor budget utilization closely to stay within the estimated budget.
4: Plan post-production activities in parallel to save time.
5: Start promotion planning early to maximize reach.
Other resources
UiPath Agentic Automation streamlines the filmmaking process by deploying intelligent bots across all stages:
Script Breakdown Agent: Auto-identifies scenes, props, characters, and locations from the script.
Budget Bot: Estimates full costs and suggests savings based on past data.
Scheduling Agent: Auto-assigns tasks, adjusts timelines, and syncs with calendars.
Vendor Agent: Manages bookings, sends confirmations, tracks usage, and bills.
Post-Production Bot: Tracks editing, VFX, voice-overs, and sends reminders.
Promotion Agent: Plans campaigns, manages spend, and boosts reach.
Dashboard & Insights: Real-time tracking of budget, progress, risks.
Impact:
40–60% faster workflows
Better budget control
More time for creativity
Automation ensures consistency, scalability, and real-time decision-making.