Submission type
Coded Agent with UiPath SDK
Name
Stefano Negro
Industry category in which use case would best fit in (Select up to 2 industries)
Manufacturing
Public sector
Complexity level
Intermediate
Summary (abstract)
The RFQ Smart Manager is a specialized coded agent designed to streamline Procurement decision-making by autonomously processing incoming RFQs (Requests for Quotation).
It operates within a broader automation ecosystem that integrates email ingestion, intelligent parsing, backend updates, and scoring logic.
The outcome is delivering fast, explainable evaluations of vendor proposals, leaving the final decision to the Procurement Team.
Detailed problem statement
Procurement teams often receive RFQs via email in unstructured formats, and have to deal with manually parsing all the requests, extract the relevant data and maintain the internal systems, and most importantly evaluate each RFQ.
This is a time-consuming, error-prone activity.
Detailed solution
To streamline and scale this workflow, a multi-component automation pipeline has been build. It includes:
- Capture RFQs from email
- Structure the data from downstream processing
- Score RFQs agains previous entries
- Integrates with Procurement Portal to maintain data into real time.
Using Coded Agent, it’s possible to leverage MCP server directly from the agent, having the ability to parse previous RFQs from the system, pass all the data to the agent in order to perform an analysis of the new RFQ, and also maintain the portal in real time, using the MCP server for a direct and faster update.
Narrated video link (sample: https://bit.ly/4pvuNEL)
Expected impact of this automation
Despite being a small part of the whole RFQ Procurement process, the RFQ Smart Manager already comes with critical benefits, including:
- Reduces manual triage for managing all incoming emails and extracting relevant data;
- Accelerates vendor assessment with a structured and consistent update of the Procurement system;
- Ensures precise, consistent and explainable procurement decisions;
- It empowers procurement teams to act faster and with greater confidence—while maintaining traceability and auditability across the entire RFQ lifecycle.
In addition, leveraging UiPath Coded Agent and MCP Server has some important and recognizable benefits itself:
- Reduces Error rate to Zero: by using a backend system instead of pure RPA, any change within the system does not affect the process
- Increase process speed: The whole Procurement process is executed within a matter of few seconds. The Coded Agent itself has an average execution of 4.7 seconds, including the data update.
- Vendor Agnostic: The MCP server can be hosted on any internal server;
- Easy to maintain: using Git + Render, the MCP server is automatically updated. The same goes for Coded Agent, which is synchronized into Git and managed within the UiPath Platform
UiPath products used (select up to 4 items)
UiPath Agent Builder
UiPath Coded Agents
UiPath Integration Service
UiPath Robots
Integration with external technologies
Gmail, Procurement Portal
Hi there, 
Nov 5–16: Jury evaluation by 
Nov 17: Winners announced 
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