Job Seeker Email Automation

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Job Seeker Email Automation

Use Case Description

  1. Read Data from Excel:
    Retrieve the HR names and email IDs from an Excel file containing the contact list.
    Example Input:

    First Name Email ID
    John john@company.com
    Sarah sarah@company.com

  2. Compose Email:
    Personalize the email by inserting each HR’s first name into the greeting, while maintaining the same job application message. The email body will remain consistent, and the resume will be attached.
    Email Example:

    • Subject: Job Application for RPA Developer Position
    • Body:
      Dear John,  

I hope you are doing well. My name is [Your Name], and I am seeking an opportunity in the RPA domain, particularly in UiPath.  

Please find my resume attached. I would appreciate your time in reviewing my qualifications for any open positions.  

Thank you for considering my application. I look forward to hearing from you.  

Best regards,  
[Your Name]  
[Your Contact Information]

  3. Send Email:
    Send the personalized job application emails, with the resume attached, to each HR’s email address retrieved from the Excel sheet.
    Example:

    • To: john@company.com
    • Subject: Job Application for RPA Developer Position
    • Attachment: Resume (file path)

  4. Log Results:
    Track the success or failure of each email sent. Log the status of each email, whether it was sent successfully or failed (e.g., invalid email address, attachment error, etc.).
    Example Log:

    First Name Email ID Status
    John john@company.com Sent
    Sarah sarah@company.com Failed

  5. Generate a Report:
    After all emails are processed, generate a final report summarizing the success or failure of each email. The report will be saved in an Excel or CSV file for future reference.
    Example Report:

    First Name Email ID Status
    John john@company.com Sent
    Sarah sarah@company.com Failed

    The report will provide insight into which emails were successfully sent and which failed, helping the job seeker keep track of their outreach efforts.

AS-IS WORKFLOW, TO-BE WORKFLOW

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Other information about the use case

Industry categories for this use case: Information Technology and Services, Operations, Universities Academy, Public Sector

Skill level required: Intermediate

UiPath Products that were used: UiPath Studio, UiPath Studio Web, UiPath Orchestrator, UiPath StudioX, Agentic AI

Other applications that were used: UiPath Studio, Excel, Outlook/SMTP, Excel/CSV

Other resources: -

What is the top ROI driver for this use case?: Accelerate growth and operational efficiency