How to disperse license within folders in a tenant

[lukas.ramasauskas]

Hello,

is there a way how to disperse single license within a same tenants across different folders.
I.e. single Orchestrator is deployed with a single Tenant which contains license with 20 Attended robot licenses (quota). Then tenant has two folders to cover two business sub-areas with a need to assign 5 Attended licenses to Folder-A and remaining 15 to Folder-B. Is there a way to do so?

Current version of Orchestrator: 2022.10

[Usha_Jyothi]

Absolutely, in UiPath Orchestrator (including version 2022.10), you can definitely disperse licenses across different folders within the same tenant. The scenario you’ve described involves splitting the Attended robot licenses between two folders. Here’s how you can achieve this:

1.Log in to Orchestrator: Access your Orchestrator instance using your credentials.

2. Navigate to the Tenant: After logging in, select the appropriate tenant from the menu if you have multiple tenants.

3. Create Folders: If you haven’t already, create the two folders you mentioned, “Folder-A” and “Folder-B”. You can create folders to organize your processes, robots, and licenses in a more structured way.

4. Allocate Licenses:

   • Go to the “Licenses” section within the tenant.
   • Find the Attended licenses you want to allocate. In this case, it’s 20 licenses.
   • To allocate licenses to different folders:
     • Assign 5 licenses to “Folder-A” by selecting the folder and allocating the appropriate number of licenses.
     • Assign the remaining 15 licenses to “Folder-B” similarly.

5. Assign Robots:

   • Navigate to the “Robots” section within each folder.
   • For “Folder-A”, assign the 5 Attended licenses you allocated to it to the specific robots that will be operating in that folder.
   • For “Folder-B”, assign the 15 Attended licenses allocated to it to the robots within this folder.

Remember, the licenses are tied to the specific folder they are allocated to. Robots in “Folder-A” can only consume licenses allocated to “Folder-A”, and the same applies to “Folder-B”. This ensures that the license quota is managed accurately for each business sub-area.

UiPath Orchestrator allows you to manage license allocation with this level of granularity, which is particularly useful when you have different departments or teams working within the same tenant, but with distinct licensing requirements.

Hope this helps

[lukas.ramasauskas]

Hi, @Usha_Jyothi ,

Thanks for a quick reply. Unfortunately there is no option or button to allocate like in a picture below (taken from our training tenant but same problem persists):

If I click on Attended robot type license for more details, it shows only active users who utilize it at the moment.

[Usha_Jyothi]

go to see more and see the status of the license there view configured robots
then try to enable

[lukas.ramasauskas]

Done, but no option or button to click to allocate or add…

It only shows the current user not nothing in regards of folders to allocate license against…

[Usha_Jyothi]

Right side can you see 3 dots? click on it

[lukas.ramasauskas]

Yeah, but then it switches to window to particular user (robot) management:

… because I will have 10 users assigned to folder, but only 5 licenses must be assigned against.

[Usha_Jyothi]

yes open that 3 line at the right extreme end

[lukas.ramasauskas]

Doesn’t look like much info there:

And if I click on three dots in the upper menu next to the bell and questionmark - it just presents the version of orchestrator.

[lukas.ramasauskas]

@Usha_Jyothi
Could you please share the view (with screenshots) from your side how such setup could look like. As it looks like we’re shooting somewhere next the target, but not into it.

[lukas.ramasauskas]

and to end the question, same challenge was reported to UiPath and answer was given that - IT IS NOT POSSIBLE TO ALLOCATE LICENSES FOR THE FOLDERS but nonetheless, it might be solved by using user groups: Overview - License management options (uipath.com)

Unfortunately model of groups is not fitting perfectly for described challenge so all in all - raised issue can not be easily solved. Case closed for now.

[Usha_Jyothi]

Thanks for the update