Automating Real Estate Data Sync between SAP, Excel & API

Off-Topic Discussions
1

Hi everyone, I’m working on an automation use case where we need to streamline real estate data management for Experion Windchants project. The current process involves manual data handling across SAP system, Excel sheets, and external APIs, which is time-consuming and prone to errors.

The goal is to build an UiPath workflow that can:

  1. Extract property/unit data from SAP (BAPI/OData)
  2. Sync and update records into Excel reports for internal tracking
  3. Pull external real estate updates using API integration (pricing, availability, status)
  4. Validate and reconcile data between SAP and Excel automatically
  5. Generate a clean consolidated report for real estate inventory management

We are specifically focusing on improving data accuracy for large-scale residential inventory like Experion Windchants, where multiple towers, units, and booking statuses need to stay updated in real-time.

Using:

  1. SAP BAPI / OData connectors for backend data extraction
  2. Excel Modern Activities for structured reporting
  3. HTTP Request activities for API-based data sync
  4. REFramework for exception handling and retries

Has anyone implemented a similar SAP + Excel + API hybrid automation for real estate or large asset management systems?

2

Hi Delishad

did somthing similar for asset inventory, not real estate but same shape, SAP as source of truth, Excel for the business and an external API in the middle. Your architecture works, just a few things i would watch

first, since you already have BAPI and OData go all in on them and avoid scraping the SAP GUI, its way more stable. Second, be careful with the words real time, a sync every 15 or 30 min is usually what people actually need, true real time changes the whole design. And for reconciliation dont compare row by row, build a key like tower plus unit, join both sides as datatables and work only the differences, much faster on large inventories and it gives you a natural exceptions report

last one. if people keep that Excel open while the bot writes you will eventualy get locks. If you can, keep Excel only as the output report and reconcile in memory or in a small database..hope it helps