A Beginner's Guide to RPA Licensing and AI Units in Document Understanding

If you’re new to the world of Robotic Process Automation (RPA), you’ve probably heard about Document Understanding, a powerful tool for automating document-related tasks. But understanding the licensing aspect of Document Understanding and AI units can be a bit overwhelming. In this article, we’ll break it down in simple terms so you can grasp the essentials.

1. The Basics: RPA Licensing

RPA involves building and running automation projects, and it often requires licenses for different components. Here’s what you need to know:

a. Automation Developer Licenses: These are needed to create automation projects in a software called Studio.

b. Robot Licenses: To run the automations, you’ll require unattended or attended robot licenses.

c. Enterprise License: For using Automation Cloud or Automation Suite, you’ll need an Enterprise license, or you can start with a trial version (Pro Trial). This license covers services like Document Understanding, AI Center, and Action Center.

d. AI Units: Now, let’s dive into AI units. These are like the fuel for your AI-powered projects involving Document Understanding and machine learning.

2. Understanding AI Units

AI units are like tokens you consume in projects that use AI capabilities, such as Document Understanding and machine learning. You can purchase packages of AI units to use as needed.

AI Unit Consumption: These AI units are typically consumed during specific activities:

a. Digitization: Using Optical Character Recognition (OCR) engines usually doesn’t consume AI units. But you might need a Document Understanding license for certain OCR engines. Some OCR engines are even free.

b. Classification: AI unit consumption occurs when you classify documents with more than 24 pages. Beyond this, the consumption increases incrementally, but it maxes out at 5 AI units, no matter how long the document is. The Keyword classifier is an exception – it’s free.

c. Extraction: Extraction activities usually consume 1 AI unit per page. However, some extractors are free (like RegEx extractor) or cheaper (0.2 AI units/page).

d. Validation and Human in the Loop: These activities do not consume AI units.

3. Real-Life Examples

Let’s make this even simpler with some real-life scenarios:

Example 1: Imagine you have a 3-page document. You use a RegEx-Based Extractor and Form Extractor:

  • RegEx-Based Extractor: free
  • Form Extractor applied to 3 pages: 3 x 0.2 AI unit = 0.6 AI units

In this case, you’d be charged 0.6 AI units for processing a 3-page document.

Example 2: Suppose you have a 10-page document. You use an Intelligent Keyword Classifier, Form Extractor, and ML Extractor:

  • Intelligent Keyword Classifier: free (since it’s under 24 pages)
  • Form Extractor applied to 6 pages: 6 x 0.2 AI units = 1.2 AI units
  • ML Extractor applied to 4 pages: 4 x 1 AI unit = 4 AI units

In this example, you’d be charged 5.2 AI units for processing a 10-page document.

Example 3: Let’s say you’re dealing with a hefty 100-page document. You use ML Classifier, RegEx-Based Extractor, Intelligent Form Extractor, and ML Extractor:

  • ML Classifier: 4 AI units for 100 pages
  • RegEx-Based Extractor: free
  • Intelligent Form Extractor applied to 23 pages: 23 x 1 AI unit = 23 AI units
  • ML Extractor applied to 81 pages: 81 x 1 AI unit = 81 AI units

In this scenario, you’d be charged 108 AI units for a 100-page document.

In conclusion, Document Understanding and AI units play a crucial role in automating document-related tasks within RPA. With these examples, you can better understand how AI unit consumption works, making it easier to manage your Document Understanding projects. Happy automating!

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